This page is for those who have been asked, as part of a recruitment or licensing process, to apply for a Disclosure.
The Criminal Records Bureau (CRB) provides access to criminal record and other relevant information to employers and licensing authorities in England and Wales. The results of the checks carried out by the CRB help organisations make more informed decisions when recruiting people to work with children and the vulnerable.
CRB checks are also available to certain specified professional, licensing and regulatory bodies whose employees or volunteers are not necessarily in direct contact with the vulnerable.
Through the Disclosure service, organisations can ensure greater protection for the vulnerable members of our society and afford greater protection to their customers, staff, volunteers and ultimately their organisation.
A CRB check can provide access to a range of different types of information, such as information:
Not all applications for those working with children or vulnerable adults will be eligible for a check against lists held by the Independent Safeguarding Authority (ISA). For the latest details on which posts or sectors are entitled to request such checks please refer to the ISA Web-site
The CRB does not check whether an applicant is permitted to work within the UK. The employer has liability for ensuring that the person they intend to employ does not have any restriction on their ability to take up employment within the UK. For further information on the rules surrounding working in the UK go to the Borders and Immigration Agency website.
You may have been asked to apply for an Enhanced CRB check if:
A CRB check may also be required for a range of other types of job or licences. To find out more please contact the CRB information line or visit the information page on the CRB web- site.
CRB checks cannot be obtained by members of the public directly but are only available to organisations and only for those professions, offices, employments, work and occupations listed in the Exceptions Order to the Rehabilitation of Offenders Act 1974.
For this reason your application will be processed either by your employer, if it is registered with the CRB, or a third party organisation, called an Umbrella Body, which is registered with the CRB.
You will be asked to provide three documents: One document from Group 1 plus any two documents from Groups 1 or 2, or five documents from Group 2. Click here to view the applicants e-guide which includes a list of valid Group 1 and Group 2 identity documents.
Alternatively click here for notes provided by TMGCRB on how to fill in the new application form. If you have any questions, please call 0870 909 0844. A language interpretation facility can be requested if required.
The CRB Web-site also has some useful notes on completing the new form click here to find out more.
The CRB recognises that the Standard and Enhanced Disclosure information can be extremely sensitive and personal, therefore it has published a Code of Practice and employers’ guidance for recipients of Disclosures to ensure they are handled fairly and used properly.
A copy of Enhanced Disclosure will be sent out to the applicant as well as the Registered Body.
Yes, an employer or licensing authority must have your permission to request a Disclosure; this is given when you sign the application form.
However, there are some posts for which a CRB check is required by law. If you refuse to apply for a CRB check in this instance, the organisation may not be able to take your job or licence application any further.
If you are currently working and your employer asks you to apply for a CRB check, you may be able to refuse if your contract of employment does not refer to a criminal record check, unless a change in legislation has made such a check mandatory.
If you are asked to apply for a CRB check and you already have one for a previous role you can ask if the organisation is willing to accept it.
Ultimately, it will be the organisation’s decision whether to accept it or not. This re-use is called ‘Portability’ - for more information on Portability click here.
The CRB charges an application fee for processing a request for a Disclosure check.
Payment for a CRB check can be made by personal cheque or postal order but some organisations may pay for the CRB check on your behalf. Please check with the person who has asked you to apply for the CRB check to see if this is the case.
If you are a volunteer, the CRB will issue the check free-of-charge, your employer will be able to tell you whether the post meets the CRB's definition of a volunteer.
A free of charge CRB check will be issued if you can meet the volunteer criteria:
The Police Act 1997 (Criminal Records) Regulations 2002 defines a volunteer as a person engaged in an activity which involves spending time, unpaid (except for travel and other approved out-of-pocket expenses), doing something which aims to benefit some third party other than or in addition to a close relative.
An individual cannot make an application for a Disclosure directly, and the Disclosure service does not apply to those people who are self-employed. This is because there needs to be an independent person who makes the decision to employ an individual having assessed that they pose no threat to either children or vulnerable adults in their care. If a person is self-employed there is no independent third party to make that decision.
There are two ways of applying for a CRB check. You will either be asked to:
In both instances, you will have to provide evidence of your name, address and date of birth, along with the Registered Body name and number, and the level of CRB check. This will help the person who asked you to apply, confirm your identity.
A guidance booklet on how to complete the new application form can be found here. The CRB Web-site also has some useful notes on completing the new form click here to find out more.
When the application is processed, the CRB sends out a copy of the CRB check, containing any information revealed during its searches, to both you and the person who countersigned your form.
Organisations using the Disclosure service must comply with the CRB Code of Practice which is there to make sure that any information revealed is used fairly and kept securely. Also, the CRB is committed to compliance with the Data Protection Act. This means that any personal information that you submit to us will be protected.
Under the provisions of the Code of Practice, sensitive personal information must be handled and stored appropriately and must be kept only for as long as it is necessary. The Code of Practice is published on the CRB website, or you can request a copy from the person who asked you to apply for the CRB check.
Safeguards and guidelines have been introduced to ensure that conviction information is not misused and that ex-offenders are not treated unfairly. Ex-offenders will retain the protection afforded by the Rehabilitation of Offenders Act 1974. In addition, the CRB and the Chartered Institute of Personnel and Development (CIPD) have developed guidance information for employers on this matter.
The CRB has established a comprehensive complaints process and, as part of its commitment to provide a high standard of customer service, we will always:
Each Disclosure will show the date on which it was printed. CRB checks do not carry a pre-determined period of validity because a conviction or other matter could be recorded against the subject of the CRB check at any time after it is issued. The JPP for Bowls require that CRB Clearances are renewed every three (3) years.